Job - Finance Assistant

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WE ARE A TEAM ON MISSION TOGETHER.

Hope Church exists to connect people to live the life of a Jesus follower. And God has given us an incredible staff team of leaders who desire to accomplish that mission together. This is more than simply a job, it is an opportunity to step into the stream of God’s activity in Las Vegas, the West, and the World.

We are currently looking for Jesus followers to join our staff team and be a part of what the Lord is doing in and through Hope Church. If you feel led to pursue a staff position at Hope Church, please review the openings listed below and fill out the online application.

Finance Assistant

Congregation: Hope Church Las Vegas

Job Type: Full-Time

Position Summary:
The role of the Finance Assistant is to perform daily accounting tasks that will support the Finance Team. The Finance Assistant responsibilities include opening and distributing the mail, managing count volunteers, entering financial transactions into our internal database and spreadsheets, cash handling, cash advances, bank deposits, accounts payable, on demand checks, credit card detail, monthly budget forms, monthly reports and reconcile accounts. The Finance Assistant will work closely with all ministries and will compile and review information for accuracy and will maintain accurate records. All responsibilities are performed by applying knowledge of accounting principles and terminology. Ultimately the Finance Assistant will help our Finance Department to run smoothly, ensuring transparency and efficiency.

Duties and Responsibilities:

  • Handle all duties & responsibilities for Hope Church and multi-congregations.
  • Open and distribute the mail daily.

  • Assist with the tithe and count process:
    • Managing the count volunteer team under the direction of the supervisor
    • Create batches for each service and accurately record the contributions received from the offerings, deposit bag, and the mail
    • Accurately match the contributor’s information, split the fund designations for the contributions in the internal database, and add memos
    • Create backup copies for the mission’s batch, interweekly batch and the deposits not in F1 batch
    • Run count reports from the database
    • Enter information into the deposits not in F1 spreadsheets and update various other reports
    • Electronically deposit the checks on the bank’s website
    • Email the tithe and Pushpay reports to the appropriate people.
    • Email the database reports to the accountant
    • File all paperwork
    • Update the tithe report workbook weekly
    • Record the cash deposits and make sure the deposits are picked up for the bank in a timely manner
  • Accounts Payable:
    • Process AP for Hope & other multi-congregations
    • Receive, log, and track all invoices/check requests in QuickBooks financial system
    • Obtain and record Auto Drafts, & EFT’s in the QuickBooks financial system.
    • Handle Vendor relations as it pertains to invoices/payments.
    • Pull AP reports from QuickBooks and give to supervisor for approval
    • Process and print checks
    • Invoice filing
    • Log all checks for different banks, stop payments, ACHs & Wires on the Check/Wire Log
    • Log all checks numbers that have been printed into the Check/Wire Log by bank account.
    • Handle the 1099 year-end process.
  • Banking Systems:
    • Manage the bank templates for ACH & Wire logs
    • Initiate ACHs & Wires in the banking system
    • Pull appropriate reports from the banking system.
    • Create & upload the positive pay check file to the bank
    • Research transactions as needed
    • Approve, reject, & create recurring ACH positive pay banking system
  • Prepare Monthly Credit Card Detail:
    • Download credit card statement from the bank
    • Create the Master credit card detail spreadsheet and email to the accountant
    • Expense Operations’ credit card expenses through Abacus and attach appropriate receipts
    • Review vendor name, dates, receipts and approve all Abacus Expenses for the appropriate month.
    • Print the missing receipts for each month and give to your supervisor.
    • Notify your supervisor the credit card expenses has been expensed and ready to create the monthly journal
  • Prepare Monthly Budget Form:
    • Sharing the monthly budget form with the various admins
    • Verify all budgets have been turned in
    • Create the Review Summary worksheet
    • Notify your supervisor the monthly budgets are ready for review
    • Once the monthly budgets have been approved, send a copy to each department
    • At the beginning of each month, upload the new credit card limits onto each card
    • Process the approved credit card increase requests timely
  • Create and send out monthly reports:
    • Sent out monthly financials to staff once they have been approved by the stew team
    • Create the spreadsheets for the church planters, missionaries, & local/international partners from the monthly general ledger
    • Send the church planters, missionaries, & local/international partners their monthly GL and their donor listings
  • Cash Advance for mission trips:
    • When a check request is received, reconcile the account in the database with the GL account
    • If the amount of the Cash Advance is equal to or less than the amount in the account, print a check. If not, please notify your supervisor.
    • File the cash advance in the appropriate location once the reconciliation has been verified
  • Reconcile mission trip accounts:
    • When Missions gives Finance a copy of the mission trip reconciliation, verify the amount that is being returned or that is to be reimbursed for the cash advance that was given.
    • Record the amount being returned in the Deposits not in F1 spreadsheet or verify a check request has been received for the reimbursement
  • Monthly Disbursements Schedule:
    • Assist with sending the Monthly Disbursements Schedule
  • Assist the monthly activity for the Tithe and Next accounts (Tithe Report, F1, G/L) and identify and resolve issues before the annual audit is scheduled.
  • Create an invoice for church plants to reimburse us for monthly cost based upon the NAMB house contract.
  • Assist in Financial review of monthly financial reports
  • Assist with Year-End task (contribution statements, Accounts Payable, Budget)
  • Assist with Annual Year-end Budget process
  • Maintain communication with Manager around questions and requests from other people and any other issues.
  • Attend 1:1 Meetings with Finance Manager
  • Assist with various special projects as needed.
  • Send Us Your Application

  • Max. file size: 50 MB.
  • Max. file size: 50 MB.